Virginia Tech School of Public and International Affairs

• Plans, directs, and organizes the activities of the Finance Department, preparing financial reports; preparing City budget; maintaining records and files.

• Supervises the maintenance, control, and analysis of the fiscal operations of the City government; maintains adequate accounting records to document compliance with local, state, and federal laws and ordinances; safeguards assets of the City through implementation or acquisition of adequate internal control mechanisms, investments, and insurance coverage.

• Participates in the formulation and implementation of applicable financial policies; provides general advice, assistance, and recommendations to the City Manager.

• Supervises and participates in the posting and balancing of City ledgers; supervises the preparation of payroll and related records and billing; supervises revenue administration; develops purchase orders, financial statements, and other related reports.

• Coordinates the preparation of the annual City budget; aids department heads in preparing budget estimates and in determining costs for new, expanded, or reorganized programs; implements approved budget; prepares budget amendments as necessary, making appropriate ledger adjustments and estimating available fund balance.

• Reviews numerous financial reports to ensure compliance with generally accepted accounting principles, monitors budget and investment of municipal funds. Authorizes the disbursement of City funds in accordance with officially established procedures.

• Maintains and updates all information related to bonds and notes payable for projects undertaken by the City.

• Invests funds to ensure adequate return on investment while maintaining funds’ safety; prepares periodic reports on City investments and securities for presentation to the City Manager and City Council. Prepares regular and special financial analyses and reports for the City Manager and the City Council.

• Assists City department heads with financial matters; answers inquiries and explains policies and procedures.

• Analyzes and evaluates existing and alternative practices and procedures for the financial management of the City.

• Prepares specifications for bids for insurance coverage; supervises insurance claims; reviews policies for adequate coverage and proper charges.

• Oversees maintenance of all accounting work on grants received by the City; processes adequate records, reimbursements, and code reviews to comply with applicable laws and ordinances.

• Oversees the City’s collection processes and all local and tax collections.

• Assists outside auditors in completion of the annual City audit.

• Oversees the preparation of fiscal statements.

• Develops, supervises, and monitors adherence to established procedures for the procurement of materials, equipment, and services for the City. Acts as the City’s Procurement Agent.

• Administers risk management functions for the City.

• Coordinates, assigns and reviews work and establishes work schedules; maintains standards; monitors status of work in progress; inspects completed work assignments; answers questions; gives advice and direction as needed.

• Supervises, directs, and evaluates staff. Ensures subordinates receives exceptional training required for assigned positions. Determines further training needs of staff; processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals.

• Performs related work as assigned.